AFRICAN JUDO UNION

(A.J.U.)

STATUTES

(Adopted by the Extraordinary Congress of the AJU on

23 July 2009 at Saidia (Oudja – Morocco)

 

CHAPTER I : COMPOSITION

ARTICLE 1

The African Judo Association named the African Judo Union (A.J.U) is founded amongst the official National Judo Federations of all African states.

The African Judo Union is a non-political organisation.  It does not discriminate on the ground of race or religion. The Judo recognised is the one created by JIGORO KANO which is now an Olympic Sport

The Judo is understood as a way of life to be reached through of the spirit and the body.

The judokas under the supervision of the AJU have an amateur status in conformity with the OLYMPIC CHARTER of the International Olympic Committee (IOC).

 

CHAPTER II : MEMBERSHIP

ARTICLE 2

Every national African Judo organization can join the AJU as a member.

For every State, a single National Federation is admitted to be a part of the A.J.U. if in a State, two or more federations exist, only the one who is recognized by the highest official sports organization or the Olympic Committee of the State, will have the right to be admitted in the A.J.U.

When a national organization was definitively admitted as a member of A.J.U, it cannot be excluded, except in the cases foreseen by the statutes or following a decision taken by the A.J.U Congress. Taken with the majority of 2/3 in represented voices.

The excluded national organization can submit a reinstatement application to the General Secretariat of the AJU if it is established that the grounds for the exclusion no longer exist.

CHAPTER III: AIMS

ARTICLE 3

The A.J.U has the following aims, without this constituting an exhaustive list :

  • to unite all the Judokas of Africa and in general to develop the friendly links and the spirit of mutual aid between the sportsmen of Africa. – coordinate the activity of the judo in all the countries of Africa.
  • to compile the technical rules, of the organization, distribution and promotion of judo.
  • to organize A.J.U events and to supervise events organised by its members. – to participate in the organization of Olympic events.
  • to improve the quality of judo training
  • to develop the practice of judo throughout  Africa for all categories of population.
  • To supervise the awarding of grades, including “dan” ranks and their compliance with the rules of the A.J.U and I.J.F.
  • Promote the ideals and the objectives of the Olympic Movement.
  • Represent African judo – takes all the decisions on possible disputes which could arise between members.

CHAPTER IV : HEAD OFFICE

ARTICLE 4

The official HEAD OFFICE of the A.J.U will always be situated on the African Continent, in the city indicated for 4 years by the Congress, during the election of the President.

CHAPTER V : OFFICIAL LANGUAGE 

ARTICLE 5

The official languages of the A.J.U are French, Arabic and English. In case of disputes, the French version of all official documents will be the ruling document.

 

CHAPTER VI : MEMBERSHIP

ARTICLE 6

To apply for membership to the A.J.U., a National Federation must :

  • Be recognized either by the highest official authority of its State, or by its National Olympic Committee, which itself is recognized by the International Olympic Committee.
  • Organize an annual national championship of judo at least for the categories senior or junior.
  • The national federation that wishes to join the AJU, must send a written application to the General Secretary with all the documents necessary to show the technical and administrative importance of this national federation, along with its organization and structure.
  • and administrative of the aforementioned Federation, as well as his organization and its composition.

ARTICLE 7

The General Secretary of the AJU acknowledges receipt of the membership application and sends a copy of the statutes to the applying federation, one month at the latest after receiving the request.

 The Executive Committee considers the application, gives the decision on the provisional membership, before presenting it to the next Congress

The provisional membership allows the applicant federation to participate in the African Judo Championship and to attend the Congress as an observer without the right to vote.

ARTICLE 8

All the member federations have to pay a yearly contribution, the amount and periodicity of which are set by the Congress. This contribution includes the fee due to the International Judo Federation.

ARTICLE 9

All Federations that have not paid up their contribution within the time limit will be subject to penalties, which are left to the discretion and application of the Directing Committee. These penalties begin with the temporary suspension of any international activity, the right of vote and the right to present candidates for any election, these penalties will be submitted to the Congress

ARTICLE 10

National Federations who are members of the A.J.U. are forbidden to have any relations with dissident organizations from an AJU member country or with a national federation suspended for whatever reason.  The contravening federations can be suspended at once and denounced by the Directing Committee that will submit the case in the next Congress.

However, in interest of the development of the judo and the rise of its technical level in all the countries, friendly sporting relations and co-operation between countries which are not members of the A.J.U are authorized.

CHAPTER VII:  GOVERNING BODIES 

ARTICLE 11

The Governing Bodies of the A.J.U are :

  • The Congress.
  • The Ordinary General Assembly.
  • The Directing Committee;
  • The Executive Committee.

THE ORDINARY CONGRESS :

ARTICLE 12

The Congress meets every four years to :

  • Renew the management of the A.J.U.
  • Make the global balance sheet of the activities of these bodies
  • Define, direct and check the general affairs  of the A.J.U
  • Approve the minutes of the previous congress
  • Approve the report of the president which includes the report of the Executive committee, as well as the reports of the General Secretary and the General Treasurer.
  • Approve, modify or throw back accounts of sold exercise.
  • Pronounce on the sports, technical subjects, of refereeing, education of the judo, the development and the promotion.
  • Ratify the exclusions pronounced by the Executive committee against one of it’s members.

ARTICLE 13

The Congress consists of members of the Directing committee as well as the delegates of the affiliated National Federations and the observers.

ARTICLE 14

The General Secretary will invite two (2) months before the congress all the member National Federations to pass on the items which they wish to register on the agenda as well as the candidacies for the various posts.

At least, one month before the date of the Congress, the General Secretary will send to all the member National Federations, the project of agenda and the various documents and reports of the aforementioned Congress.

The items not appearing on the agenda can be debated with the consent of the majority, provided that, for reasons of time, they do not need to be postponed to the next Congress.

ARTICLE 15

Invitations to the Congress are arranged and sent by the General Secretary to all the National Federations at least one month before the Congress.

ARTICLE 16

Every member National Federation can be represented at the Congress by a maximum of two (2) delegates, only one of these delegates will have the right to vote and speak.

The representatives or the delegates must be in possession of a proxy signed by the President of the represented federation, proxy in which the name of the concerned representative or delegate will be specified or the delegate who will have the right to vote.

The proxy is not necessary when a Federation is represented by his own President. The observers can speak with the permission of the Chair but without consultative voice.

ARTICLE 17

The Congress is chaired by the President of the A.J.U. or failing that by the Vice-president. The Congress debates validly provided that one/third of the member federations at least are present or represented.

ARTICLE 18

A member National Federation can be represented by a delegate belonging to another federation, by means of a regular proxy.  However, that representative cannot accumulate more than two additional votes.

ARTICLE 19

The members of the Directing Committee are not entitled to the vote. However, they can participate in the vote as representatives of a National Federation.

ARTICLE 20

The decisions of the Congress are established with the majority of the voters votes. The votes are carried out either by roll call, acclamation or secretly, for particularly important matters or delicate questions, if the majority asks for that procedure.

In case of even numbers in votes, the decision is taken by the President or the Vice.

ARTICLE 21

Taking into account the African particularities, the Congress will give a ruling on the obligation for the duly registered candidates to be physically present or not during the elections, in case they should be absent for justified motives.

ARTICLE 22

The election operations can be carried out by three commissioners (a chairman and two assessors) appointed by the Congress.

The committee will be in charge of the ballot papers distribution, under the supervision of the General Secretary.

THE EXTRAORDINARY CONGRESS :

ARTICLE 23

If a request from at least one/third of the member Federations or a decision taken by the Directing Committee, a Extra Ordinary Congress can be called in a city chosen by the Directing Committee.

In the case that such a Congress is summoned, it will have to be held during the three (3) months following the reception date of the request, at the office of the A.J.U. President or the General Secretary, with the motives accompanying it.

The agenda of the Congress will have to mention the motives; the meeting will take place like an Ordinary Congress, and held in the same conditions. However, it is specified that the Extra Ordinary Congress can accept only the Federations that have paid their contributions for the year preceding the summoning of the before mentioned Congress.

THE ORDINARY GENERAL ASSEMBLY :

ARTICLE 24

Takes place on the eve of every Africa Championship, All African Games, during OlympicsGames or the World championships.

It allows to register the opinions, suggestions and problems that are specific to each National Federation. Whatever the proceedings of the General Assembly, they cannot substitute for the decisions taken by the Congress. The Directing Committee makes a partial report on its activities.

THE DIRECTING COMMITTEE :

ARTICLE 25

The Directing Committee consists of the following:

  • the President, who composes a list of ten (10) to twelve (12) Members, who are authorized by their National Federations to be on the list, who will be elected at the same time the President is by the Congress by way of voting list every four (4) years for a four (4) year term of office.
  • The Vice-president elected by the Congress every four ( 4 ) years.
  • The General Secretary elected by the Congress every four ( 4 ) years.
  • The General Treasurer elected by the Congress every four ( 4 ) years.

 

If the President feels that the tasks to be accomplished by the Directing Committee require the addition of a maximum of two (2) additional members, the President may appoint one (1) or two (2) additional members after the elections who shall have voting rights at DC Meetings but whose appointment shall be subject to ratification at the next Congress.

ARTICLE 26

The outgoing members are re-eligible. When one of the members of the Directing Committee is unable to carry out their mandate, they will be replaced till the next Congress meeting. In such a case, the substitute member will not be elected for a period longer duration than the mandate of the replaced member. The Directing Committee members exercise their activities voluntary and free of charge.

The duration of their mandate is four ( 4 ) years.

No member National Federation can have more than a member elected by the congress within the Directing committee.

ARTICLE 27

In case of grave fault of a member of the Directing committee, the notorious infringement on the interests of the African Judo, the Directing committee can, after examination of the case, pronounce its suspension until the next Congress which will write an elaborate report on the motives for the suspension, as well as the elements of defence produced by the suspended member.

ARTICLE 28

As a general rule, the Directing Committee meets twice a year, in particular on the days preceding the congress. However, it can be summoned by the President any time it is necessary, with the agreement of the majority of the Directing Committee members, or on request of the Committee.

ARTICLE 29

The Directing Committee takes all the decisions related with the AJU activities; it approves or disapproves of the decisions taken on emergency by the Executive committee or the President.

ARTICLE 30

The decisions of the Directing Committee are taken by simple majority. In case of even votes, the President or his representative has a casting vote.

ARTICLE 31

The Directing Committee can form commissions or working groups to help it carry out its tasks. The members of such groups are designated and approved by the Executive committee.

THE EXECUTIVE COMMITTEE

ARTICLE 32

Ensures the management of the A.J.U. and applies the decisions of the Directing committee.

 Assumes, in this measure, the direction of A.J.U., it reports it to the Directing committee at least once a year.

Establishes the immediate working cell of the President

ARTICLE 33

The Executive committee consists of the President, the Vice-president, the General Secretary and the Treasurer General.

ARTICLE 34

The Executive Committee is summoned solely at the discretion of the President, at the time and place chosen by him. The Directing Committee’s decisions are submitted to the Executive Committee that confirms or rejects them. In case of disagreement between the Executive Committee and the Directing Committee, the litigants will carry the matter before the General Assembly or the Congress

ARTICLE 35

The Executive Committee can summons and hear the Sports Director, Refereeing Director or the Coaching and Education Director on specific technical questions.

CHAPTER VIII: FILING OF CANDIDACIES

ARTICLE 36

Nominations for candidates for offices of President, Vice-President, General Secretary and General Treasurer must be received by the General Secretary at least three (3) months before the date scheduled for the Congress.

The list of Directing Committee Members on the candidates’ lists who are running for the office of President must be received by the General Secretary at least two (2) clear months before the date scheduled for the Congress.

ARTICLE 37

The General Secretary will send candidacies and lists of the persons proposed as the members of the Directing committee by the candidates and the post of President with the invitation and the documents of the Congress at least (1) month before a date of this one.

No nominations for the positions will be accepted during the Congress.

ARTICLE 38

The individual candidates (President, Vice-president, General Secretary, General Treasurer) and candidacies presented by the President on the list have to be duly signed by the President of the National Federation the candidate of which is member. The candidate has to be a citizen of the country of the National Federation which the candidate represents.

Any member of the Directing committee candidate for re-election does not need the confirmation of his National Federation.

THE PRESIDENT

ARTICLE 39

The President is elected for four years by the Congress and is re-eligible. The President runs the AJU and represents it to outsiders. Should the president be prevented from exercising his mandate, the President will be replaced by the Vice President until the next appointing Congress.

ARTICLE 40

It is a necessity that the President is a black belt in Judo and that all National Federation also comply with this rule.

THE VICE-PRESIDENT :

ARTICLE 41

The Vice-President is elected for four (4) years by the Congress and is eligible for re-election. He assists the President and replaces him in case of duly noticed hindrance and after opinion of the Directing committee. This replacement can last until the next Congress.

THE GENERAL SECRETARY

ARTICLE 42

The General Secretary is elected for a duration of four (4) years by the Congress and is eligible for re-election.

The General Secretary is responsible for the Secretarial department (Secretariat) and the relations with the development areas of Judo and member National Federations. The General Secretary benefits from services of a personal Secretarial department (Secretariat) in his city of residence.

The General Secretary can represent the A.J.U. with third parties on delegation from the President.

The General Secretary shall be responsible for the administrative work of the AJU in accordance with the Statutes and regulations and for application of the Decisions of the Directing Committee and of the Congress.

The General Secretary is responsible for the information and for the correspondence within the A.J.U.

The General Secretary shall be responsible for the organization of Congresses and Directing Meetings. The General Secretary shall establish the agendas for those meetings after consulting the Directing Committee.

The General Secretary shall draft the minutes of Congress and Directing Committee meetings, together with Key Point Information.

 

THE GENERAL TREASURER :

ARTICLE 43

The General Treasurer is elected for four ( 4 ) years by the Congress, and is eligible for re-election. The General Treasurer is responsible for AJU’s Treasury and has to run the Union’s accounts regularly.

All the expenses must be authorized beforehand by the President.

CHAPTER IV : THE TECHNICAL DIRECTORS

The Technical Directors shall be appointed by the Executive Committee at the motion of the President from among the Members who were on the President’s list and who were elected by the Congress along with the President.

 

THE SPORTS DIRECTOR :

ARTICLE 45

The Sports Director deals with all technical matters related to the organization of continental competitions, African Judo regulations. The Sports Director draws up and reports the statistics.  

The Sports Director shall be responsible for sporting activity and its development and shall supervise sporting activities.

The Sports Director shall manage the preparations and the course of the competitions with the assistance of other members of the Directing Committee

THE REFEREEING DIRECTOR :

ARTICLE 46

The Refereeing Director is in charge of all the matters relating to African Judo: training, follow up, supervision and appointments. He elaborates the texts and regulations that can improve the refereeing of African Judo and draws up all the statistics.

ARTICLE 47

THE DIRECTOR OF COACHING AND EDUCATION

The Education and Coaching Director steers, manages and checks the educational activities of Judo. The Education and Coaching Director shall be responsible for proposing new developments and changes in the field of judo education.

The Education and Coaching Director shall design the annual educational plan, collects the statistics of the African, the World and Olympic Championships. The Education and Coaching Director is in contact with the office of the Olympic Solidarity, produced by cassettes and indicates the experts that must frame the training courses of the Olympic Solidarity in the African continent.

APPOINTMENT OF AUDIT COMMITTEE

ARTICLE 48

An Audit Committee will be elected at the Congress.  This committee will consist of 2 members and they do not form part of the Directing Committee.  This committee will review the Union’s accounts and will submit a report to the Congress.

CHAPTER VI : SPECIFIC ARRANGEMENTS

ARTICLE 49

Every special arrangement, as well as further details about the organization, the management and the administration of the AJU, will be mentioned in the By-Laws to be submitted to the Congress.

CHAPTER VII : THE SPORTS YEAR

ARTICLE 50

The Sports year begins January 1st and ends on December 31st of every year. However, the payment of the contributions of countries is made according to the financial plan of the International Judo Federation.

CHAPTER VIII : ADOPTION AND MODIFICATION OF THE STATUTES                                                                                                                             

ARTICLE 51

The present statutes comes into effect after approval by the African Judo Union Congress

ARTICLE 52

The possible modifications must be approved by the Congress with the majority of 2/3 in votes.  Changes will be notified to Federations for study at least six ( 6 ) months before the Congress.

CHAPTER  IX : DISSOLUTION

ARTICLE 53

In case of its dissolution, the AJU belongings will be divided amongst the member federations that are properly affiliated and paid up with AJU Treasury Office.

This distribution will be made in proportion to the seniority of the National Federations as well as on the basis of the contributions paid by the member Federations.

CHAPTER X : GENERAL REGULATIONS AND CODES

ARTICLE 54

The necessary general regulations with care of the present statutes as well as the Sports Code and the Code of the Arbitration(Refereeing) will be approved by the Committee and submittedto the Congress.